Discipline, Grievance Redressal, and Ragging Prevention

Proctorial Board

Composition

• The Discipline, Attendance and Dress Code Committee is hereby reorganised into the Proctorial Board (PB), with a Professor in charge/College Proctor and one assistant proctor each from Commerce, Arts, Science, CVS, and Staff. More assistant proctors may be appointed by the Principal if required. Three assistant proctors (minimum one woman teacher) from the Intersection (to be proposed by Director Inter) will also be co-opted members.
• Minimum one of the proctors should be a woman faculty.
• PB will also induct student DC volunteers (preferably from NCC) from all streams proportionally.
• Student DC volunteers will not have any powers to penalise but will assist PB in maintaining discipline on the campus and during events. Separate badges will be given to them.
• Each stream will have a Student Head as also an overall College Head.
• Girl students will be proportionally represented.

Functions

• Every proctor will have authority over all the students.
• The Proctorial Board (PB) will be responsible for students' grievance redressal, anti-ragging compliance and be members of the College anti-ragging squad (ARS), counselling, mentoring, student council, and coordination of PTA (under respective department groups).
• The College Proctor will be the Chairman of the (ARS).
• PB will function as per clearly laid down regulations.
• The remaining functions will remain as per the existing Discipline Committee.
• Meetings of the PB should be held as required.

Charter

• Discipline:
  • To promote discipline among students.
  • To ensure that there is no discrimination of any kind, no ragging, safety and dignity of girl students, and a drug and tobacco-free campus.
  • To ensure that proper discipline is maintained in classrooms and in the college premises and during events and functions.
  • To appoint student Discipline Volunteers for each academic year for proper maintenance of discipline on the campus.
  • To oversee on a regular basis that students are in a proper dress code inside the college premises.
  • To initiate disciplinary action as per laid down norms (to be evolved by the PB).
  • To ensure the dress code is followed by all students, as also only the students with identity cards enter the campus (access control).
• Grievance Redressal (Students):
  • As per laid down policy/provisions of the YSM.
  • Deal with grievances posted on the website/UGC portal/email/in person and have the redressal granted expeditiously.
• Anti-Ragging:
  • Accountable to the Principal that anti-ragging measures as laid down in the UGC regulations are implemented, their confirmation sent to UGC and to ensure a ragging-free campus.
• Attendance:
  • To monitor the attendance including that of fee waiver cases at regular intervals.
  • To take steps to regularise and improve student attendance.
  • To disseminate information to the departments to verify the form with 75% attendance only during examination form.
  • To take proper action against students with at least 75% attendance.
  • To award certificates of appreciation and medals to students with 75% and more attendance.

Anti-Ragging Committee (ARC)

Role

Every institution shall constitute a Committee to be known as the Anti-Ragging Committee to be nominated and headed by the Head of the institution, and consisting of representatives of civil and police administration, local media, Non-Government Organizations involved in youth activities, representatives of faculty members, representatives of parents, representatives of students belonging to the freshers' category as well as senior students, non-teaching staff; and shall have a diverse mix of membership in terms of levels as well as gender.

It shall be the duty of the Anti-Ragging Committee to ensure compliance with the provisions of these Regulations as well as the provisions of any law for the time being in force concerning ragging; and also to monitor and oversee the performance of the Anti-Ragging Squad in the prevention of ragging in the institution.

Authorisations

The Anti-Ragging Committee of the institution shall take an appropriate decision, in regard to punishment or otherwise, depending on the facts of each incident of ragging and the nature and gravity of the incident of ragging established in the recommendations of the Anti-Ragging Squad.

The Anti-Ragging Committee or its Enquiry Sub Committee may, depending on the nature and gravity of the guilt established by the Anti-Ragging Squad, recommend to the Principal, the award, to those found guilty, one or more of the following punishments, namely;

1. Suspension from attending classes and academic privileges.
2. Withholding/withdrawing scholarship/fellowship and other benefits.
3. Debarring from appearing in any test/examination or other evaluation process.
4. Withholding results.
5. Debarring from representing the institution in any regional, national or international meet, tournament, youth festival, etc.
6. Suspension/expulsion from the hostel.
7. Cancellation of admission.
8. Rustication from the institution for a period ranging from one to four semesters.
9. Expulsion from the institution and consequent debarring from admission to any other institution for a specified period.
10. Provided that where the persons committing or abetting the act of ragging are not identified, the institution shall resort to collective punishment.

An appeal against the order of punishment by the Anti-Ragging Committee shall lie, in case of an order of the College Principal, with the Governing Body Management Council (GBMC).

Ragging may also be reported by mail/on the website; principal@ysei.edu.in / ysm.principal_grievance@ysei.edu.in / YSM website ICC page. These will be treated as confidential.

Guidelines for Functioning of Anti-Ragging Squads (ARS)

Role

As per UGC regulations, every institution shall constitute a smaller body to be known as the Anti-Ragging Squad to be nominated by the Head of the Institution with such representation as may be considered necessary for maintaining vigil, oversight, and patrolling functions and shall remain mobile, alert, and active at all times. Provided that the Anti-Ragging Squad shall have representation of various members of the campus community and shall have no outside representation.

It shall be the duty of the YSM Anti-Ragging Squad to make surprise raids on places vulnerable to incidents of, and having the potential of, ragging and shall be empowered to inspect such places.

It shall also be the duty of the Anti-Ragging Squad to conduct an on-the-spot enquiry into any incident of ragging referred to it by the Head of the institution/Proctorial Board or any member of the faculty or any member of the staff or any student or any parent or guardian or any employee of a service provider or by any other person, as the case may be; and the enquiry report along with recommendations shall be submitted to the Anti-Ragging Committee for action under clause (a) of UGC Regulation 9.1.

Provided that the Anti-Ragging Squad shall conduct such an enquiry observing a fair and transparent procedure and the principles of natural justice and after giving adequate opportunity to the student or students accused of ragging and other witnesses to place before it the facts, documents, and views concerning the incident of ragging, and considering such other relevant information as may be required.

Functions

• On Campus ARS members need to exercise particular vigilance in the vicinity of the respective Colleges/Departments/Workplaces and general surveillance in the remaining campus.
• It is recommended that ARS members should take a 10-15 minutes round of any part of the campus including the bus stop every day to ensure enforcement of anti-ragging regulations. They may periodically report their observation/experience to the concerned College Proctor / Assistant Proctor as necessary.
• During their interaction with students, they are expected to emphasize the adverse consequences of ragging, so that students get deterred from indulging in ragging activity.
• The ARS members of the various streams can form a group and interact with first-year students by visiting their classrooms to get firsthand information of any incidence of ragging both on campus and off-campus (hostels/bus stand). Thereafter, follow-up action using the chain of HoD / Course Coordinators / College Proctors may be initiated.
• On observing ragging activity, the assistance of College Security Staff should be taken as part of dispersal action.

Ragging may also be reported by mail/on website; principal@ysei.edu.in / ysm.principal_grievance@ysei.edu.in / YSM website ICC page. These will be treated as confidential.

UGC Anti Ragging Help Line: 1800 180 5522 and Email: helpline@antiragging.in